The smart link
One invite link per event, always pointing to the community that is open right now. Where to put it and what it does when nothing is open.
At the end of this page your registrants land in the right WhatsApp community from any platform, without you ever changing a link.
What the link does
Each event has one smart link, shown on the event page with a Copy button. When someone clicks it:
- Groupilot finds the current occurrence of the event, the next one to come, or the one that just started.
- It picks the open community of that occurrence. If the first one is full, the next one.
- It redirects to the WhatsApp invite of that community.
You never change the link in your funnel. The community behind it changes.
Steps
Copy the link from the event page
Below the link, Groupilot shows where it points right now: "group 2 of this date", "the fallback page", or "nowhere for now" with the reason.
Put it on your confirmation page
Right after the registration form, as a button: "Join the WhatsApp group to get the link of the live". This is where most people click.
Put it in your emails
Confirmation email and reminder emails. Use the same link everywhere.
Test it yourself
Open the link on your phone and join. You should land in the announcement group of the community. If you see "No active event", read the section below.
Works with any webinar platform
Zoom, YouTube Live, WebinarJam, Livestorm, your own funnel builder: Groupilot never connects to the platform. It only needs a place where you can put a link, which every platform has.
When nothing is open
- The community of the next occurrence does not exist yet (it is created a number of days before the live): the link shows a page saying there is no active event right now. People can come back later.
- The event is a draft or stopped: the link does not redirect. Paused: it goes to the fallback URL if one is set, otherwise it does not redirect.
- A fallback URL can be set on the event through the API to send people somewhere else instead of that page, for example your registration page.
Example
Marie's confirmation page has a green button "Get the link of the live on WhatsApp" with her smart link. Thursday morning, three days before the Sunday live, the community exists and the button works. On Sunday evening the next occurrence's community does not exist yet, so the button shows "no active event" until Thursday. Marie adds a line under the button: "Groups open on Thursday".